Head of Project Management Office

Job Purpose

To Direct, oversee and manage the delivery of construction projects (buildings and fit outs projects) of the group (new/ existing), ensuring completion of projects within the agreed specification/ quality standards, budgets and timelines.

Essential Roles and Responsibilities

• Provides leadership and strategic guidance, and supporting the development of business strategies to deliver the required levels of productivity
• Contribute to the development of Project Management Department Strategy, in conjunction with Director, ensuring alignment to the objectives and strategy of the organization.
• Participate in the development, review and reporting of the policies and procedures framework (Audit, Document Control, Financial and Accounting, Design Compliance and Corporate Identity, QC, HSE) that allow the function to effectively meet its objectives and targets, in line with Project Management department policies and procedures in line with Group's strategy and direction.
• Puts resource strategies in place and manages resource costs to overhead budgets.
• Review and report to Director on strategic decisions during the entire lifecycle of the projects.
• Contribute strategic support the group legal department in case of any necessity in terms of claim and disputes with consultants and contractors.
• Provide guidance to other internal business units and departments in terms of budget, timing and strategy throughout the project execution stage
• In conjunction with the other business units, develop a business plan setting out the strategies which will deliver the organizations longer-term goals.
• Manage the design and project execution of projects with Al Tayer Real Estate, Al Tayer Motor and private projects getting developed by directors, by contracting external designers/consultants/contractors, finalize the same for implementation and ensure that the agreed design and project milestone deliverables are met in accordance with the project program.
• Implement approved procedures for tendering, selection and appointment of contractors, payment terms, dealings and communications between all parties in coordination with group legal functions.
• Implement internal processes and manage, to ensure that all contracts / agreements with contractors, suppliers and consultants are agreed, finalized and signed off before commencement of work, to avoid any legal dispute/claims etc. post execution.
• Oversee the development of project schedules, which include key project milestones and critical paths to ensure adherence and take corrective action as appropriate and work in consolidation with Operations, Business Units, and developer to accomplish its objectives within the constraints of time, quality and agreed cost.
• Liaise with Business units to understand the requirements and specifications of new projects and maintain an awareness of principle requirements in the design of the projects, ensuring they are considered in the execution stage.
• Review designs, recommend ideas/concepts to ensure that layouts effectively maximize functionality and aesthetic expectations of the projects by ensuring HSE compliance as per approved group policies.
• Oversee the Review and approve the drawings submitted by contractors and ensure that they are examined by all parties concerned.
• Manage the tender process effectively to ensure that all contractors, vendors, consultants selected are most capable of carrying out project requirements.
• Ensures that there are effective contract and documentation procedures in place to deliver legally complaint projects and minimize costs and risks.
• Ensure that CAPEX for all new projects are submitted to the business in a timely manner for review and approval.
• Monitors contractors work for compliance with schedule, budget, quality, safety, and overall conformance with the contract documents
• Owns the Health and Safety policy for Construction and puts processes and systems in place to monitor its compliance and share best practice.
• Oversee the changes process during project life cycle, which includes identifying, documenting, and controlling changes to the scope baseline, are validated and mechanism for the project management team to consistently communicate and seek approval of all changes from the stakeholders through set policies of using change control forms etc, is being adhered to.
• Identify possible risks for all upcoming and ongoing projects, ensure proactive risk plans to manage and mitigate risks and engage in a proactive communication strategy with clients and stakeholders. Puts in place effective risk management processes to identify, quantify, monitor and minimize risks in projects.
• Resolves field construction problems in coordination with engineering staff, third parties, and other agencies as necessary.
• Maintain updated projects matrix for current and upcoming projects based on agreed project master plan. Conduct quarterly audits on projects processes to ensure compliance and adherence to agreed policies and procedures.
• Identify opportunities to make use of external contractors and subcontractors, establish and maintain relationship with trusted organizations that meet the group requirements.
• Oversee the development of vendor and supplier list in database for the supply of right products for the projects.
• Oversee snagging and handover of projects by consultant and contractor to ensure the overall readiness of the project for commencement of business operations.
• To oversee the co-ordination of the communication strategy within the project to ensure all stakeholders and interested concerned parties receive the information they want at the appropriate time.
• Establish a culture / process of value engineering within project team and look for more cost-effective methods to achieve the same.
• Maintain an awareness of legislative and regulatory requirements and ensure conformance to all quality, health and safety regulations.
• Ensure effective and proper contract governance is implemented prior to project completion.
• Provide the director with advice and expertise on critical issues regarding the project, and implementation
• Liaises with the Finance Director to track the financial performance of Construction and ensures that Finance receive accurate information in a timely and organized manner
• Follow up and monitor the external governmental rules and regulations to ensure newly developing rules and regulations are well captured and implemented in projects
• Sets a culture of continuous improvement including the setup of processes and committees to learn and share best practice.
• Provide Leadership and direction to subordinate towards the achievement of goals and objectives.
• Guide and motivate subordinates to enhance performance and produce quality work, and ensure that they are continuously developed for higher level roles.
• Set targets, objectives and clear responsibilities for all supervised staff, progressively monitor individual performance against the agreed criteria and conduct formal appraisals in keeping with time frames
• Prepare performance evaluation and appraisal reports of direct reports to assess subordinates productivity and progress and identify training needs of team members to improve efficiency and ensure conformity with standard procedures and practices
• Provides mentoring support to direct team and other colleagues across the business in line with the succession plans

Education, Skills and Experiences

• Degree in Civil Engineering or an equivalent technical qualification relevant to Construction Project Management.
• 15 years of experience in construction field