Key Responsibilities:
- Manage the full administrative employee lifecycle: pre-onboarding, onboarding, internal changes, exits, and maintenance of personnel records;
- Process HR documentation, including leave requests, sick leaves, employment certificates, payroll-related updates, and benefit-related paperwork;
- Coordinate employee visa, medical insurance, and immigration procedures in line with UAE regulations (ADGM/Mainland Dubai);
- Collect, verify, and maintain immigration documentation to ensure compliance with legal and company requirements;
- Liaise with providers to manage medical insurance, visa processes, HR-document renewals, and assist in selecting vendors for other services and benefits;
- Handle employee relations cases, including disciplinary or offboarding matters, in coordination with legal or labour law consultants;
- Support payroll preparation by providing accurate employee data and ensuring timely updates;
- Act as a point of contact for daily HR-related queries and employee communication.
- Assist in performance review cycles, probation monitoring, and basic HR reporting.
- Support recruitment activities job postings, scheduling interviews, and candidate communication.
- Support learning, development, engagement, and team-building initiatives.
- Organize internal events, team gatherings, celebrations, and corporate gifting initiatives.
- Coordinate and manage business trips bookings, travel documentation, and expense follow-up.
- Perform essential office administration tasks to ensure smooth day-to-day operations and a well-functioning workplace.
- Coordinate basic procurement, vendor communication, and general office support as needed.
What we expect from the ideal candidate:
- Strong knowledge of UAE labour law, HR compliance, and employment regulations, with a focus on Dubai Mainland and ADGM frameworks;
- Proven experience in HR administration, people operations, or HR generalist roles (preferably in the UAE)
- Solid understanding of visa, immigration, medical insurance, and employee relocation processes in the UAE
- Experience managing employee lifecycle processes: onboarding, internal changes, offboarding, and HR documentation
- Practical experience working with payroll data, HR documentation, and employee records
- Ability to work with external providers (PRO services, insurance companies, legal/labour law consultants, vendors)
- Strong organizational skills and attention to detail, with the ability to manage multiple processes simultaneously
- High level of confidentiality, professionalism, and ethical standards in handling employee information
- Good communication skills in Russian and English
