Jop Purpose:
Assist the HSES Manager in implementing and managing the elements of the HSES Management Plan and by coordinating the administrative requirements for the HSES Department.
Job Description:
Objectives, Targets & Programs
- Establish a work plan to ensure that all HSES reporting and communication requirements are met within the required time.
Implementation and Operation
Resources, Roles, Responsibilities and Authority
- Ensure that the HSES roster remains updated and current.
- Correlate HSES department timesheets.
Competence, Training and Awareness
- Ensure all training registers are updated and current.
- Ensure all training records are filed in the HSES filing system.
- Ensure that personal HSES training requirements remain valid and up to date.
Communication and Reporting
- Ensure all HSES-related communications are distributed across the site to all relevant stakeholders, including but not limited to:
- HSES training
- Incident notifications
- Corrective and preventive actions
- Overdue actions
- Training validity
- Hazard registers
- Requisition statuses
- Correlate HSES monthly reporting requirements.
Documentation and Data Control
- Review HSES data entry in the respective registers to ensure accuracy and completeness.
Operational Control
- Print ID cards upon receipt of completed forms.
- Distribute emails sent to the HSES Admin mailing group to the personnel concerned.
- Perform data entry tasks.
- Maintain proper filing system (electronic and hard copies).
Emergency Preparedness and Response
- Operate the radio during emergency response incidents and communicate details as per procedure.
- Be familiar with site emergency response procedures.
- Remain competent in the use of fire extinguishers.
- Ensure all training records, site ID issuance, and driving permits (light vehicles and heavy equipment) are properly filed in both hard and soft copies.
- Ensure HSES induction validity.
- Participate in emergency drills.
Checking
Monitoring and Measurement
- Report outstanding corrective actions related to hazard and PTO registers.
- Report training validity status.
Evaluation of Compliance
- Review data entry in registers.
- Review the HSES filing system related to administrative paperwork and training records to ensure compliance.
Control of Records
- Ensure all training records and administrative paperwork related to HSES are properly filed both electronically and in hard copy.
Internal Audit
- Conduct periodic reviews of the HSES filing system related to administrative paperwork in coordination with the document controller.
Job Requirements
Minimum Qualifications
- Administrative background qualification or relevant direct experience.
- Bachelor's degree, preferably in an administrative or business-related field.
Minimum Experience
- 2–3 years of experience in a similar position.
Job-Specific Skills
- Excellent computer skills, particularly in spreadsheets and databases.
- Strong experience in databases and data entry.
- Experience in HSES management systems is an advantage.
- Advanced knowledge of HSES regulations, standards, and industry practices.
- Ability to communicate effectively (both oral and written) with executive management, middle management, line management, and junior staff.
- Excellent writing skills to support the development of HSES programs and reporting.
General Skills
- Ability to communicate in both English and Arabic.
- Good report writing and presentation skills.
- Ability to accurately follow instructions and solve problems.
- Strong communication skills across all organizational levels.
- Ability to coordinate and prioritize tasks effectively.
- Ability to work independently with minimal supervision.
- Strong knowledge in preparing regular status reports.
- Ability to work under pressure.
- Advanced problem-solving skills.
Job Location & Accommodation
• Sukari Gold Mines, Red Sea – Marsa Alam
• Roster and accommodation as per site policy
• Home-to-site transportation provided
• Full accommodation and well-being facilities provided
