Job Summary
The Administration Officer will be responsible for ensuring efficient office operations by providing administrative support, coordinating office activities, and assisting teams across the organization. This role has multiple vacancies, and selected candidates may be placed across different departments (Accounts, HR, Admin, etc.) in line with business requirements.
Key Responsibilities
Office Operations & Front Desk
- Manage front‑desk coverage and professionally welcome visitors
- Handle incoming and outgoing mail
- Maintain tidy and well‑organized shared office spaces
Communication & Coordination
- Answer phone calls and manage official emails and correspondence
- Draft and format reports, memos, and internal communications
- Coordinate meetings, calendars, and meeting room bookings
- Take and circulate meeting minutes
Documentation & Records
- Maintain digital and physical filing systems
- Update databases, track deadlines, and manage records
- Prepare letters, reports, and internal documentation
Logistics & Administrative Support
- Order and manage office supplies and inventory
- Coordinate travel arrangements and expense reports
- Handle photocopying, scanning, binding, and general admin tasks
- Provide administrative support to management and departments
Project related assistance
- Supporting project activities including expense tracking, updating records in Zoho, and receiving/logging delivered goods
Stakeholder Interaction
- Internal: Employees, HR, Finance, Management
- External: Vendors, suppliers, service providers, visitors
Key Skills & Eligibility
- UAE National
- Graduate (Bachelor's degree is a must)
- Fluent in English (spoken and written)
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong organizational and multitasking skills
- Good communication and interpersonal abilities
- High attention to detail and confidentiality awareness
