Office Manager

Executive Office Manager Dubai

The Executive Office Manager will provide operational and administrative leadership for the client's Dubai office, ensuring day-to-day activities, financial coordination, compliance follow-ups, and logistical support are handled efficiently. The role bridges internal operations and external service providers, maintaining organized, compliant, and well-coordinated office operations.

Key Responsibilities

Office Administration

• Manage daily administration of the Dubai office.
• Coordinate with office providers, workspace operators, and vendors.
• Maintain organized records, correspondence, and documentation.
• Support visiting executives and staff.

Financial Administration & Basic Bookkeeping

• Maintain basic bookkeeping records and track operational expenses.
• Prepare financial documentation for external accounting and corporate service providers.
• Follow up on filings, regulatory submissions, and compliance documentation.

Regulatory & Corporate Services Coordination

• Liaise with corporate service providers for company administration, financial filings, and regulatory compliance.
• Track deadlines and maintain records of submissions.

Expense Management & Travel Coordination

• Maintain records of operational and travel expenses.
• Coordinate staff travel, including flights, accommodation, and transportation.

Operational Coordination

• Assist in scheduling meetings and managing executive calendars.
• Organize meeting logistics and maintain service provider directories.

Candidate Profile

• Degree or diploma in Business Administration, Accounting/Finance, Management, or related field.
• 58 years in roles such as Office Manager, Executive Office Manager, Operations Manager, Executive Assistant, or Finance/Administration Coordinator.
• Preferred experience in corporate services, professional services, accounting, advisory, family offices, or investment firms.
• Strong office administration and organizational skills.
• Vendor and service provider coordination, financial record management.
• Highly organized, detail-oriented, discreet, and professional.