Office Manager

Ali Bin Ali

Doha, Qatar

5-7 Years

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Posted 8 hours ago
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Job Description

Manage calendar pertaining to the VP/GC's relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.
Provide general support to legal office visitors.
Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.
Draft correspondences and other documents required by the VP/GC and legal counsels.
Interacts with external customers for document transmittal, follow up and coordination.
Managing office expenditure and budgets.
The point of contact for all legal inquiries and requests.
Address all employees queries regarding legal office management.
Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.
Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.
Support the legal counsels in interacting with clients.
Carries out legal researches and investigations in support to the legal counsels.
Provide legal update to all departments and divisions.
Organize the office layout and manage the supply of stationery and equipment
Plan in-house or off-site activities, like parties, celebrations and conferences
Follow up and manage the relationship with local and international law firms and other service providers.
Act as project coordinator for all projects (locally & internationally).
Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.
Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.

· Managing the administrative team in the legal department and organization the office operations and procedures.

Preferably bachelor's degree (law, business, sociology, HR, political science)
At least 5 years of experience as an Office Manager, Front Office Manager, executive secretary, personal assistant (senior management).
Good knowledge of Office Administrator responsibilities, systems and procedures
Acquainted of Qatar laws, regulations and courts procedures.
Preferably bachelor's degree (law, business, sociology, HR, political science)
Fluent in both English and Arabic
Excellent written and verbal communication skills
Proficiency in MS Office (Word, Excel and Outlook)
Excellent time management skills and ability to multi-task and prioritize work
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvement.
Charismatic and well-presented at all times.