The criticality of this position is to ensure that:The bank is protected at all times through appropriate source documents. legally enforceable charge documentation/securities, duly assignee insurance policies and adequate underlying value of securities, which are effectively controlled and monitored.Release the facilities after ensuing that all terms & conditions have been complied with and security documents have been perfectly executed.Co-ordination with Bank's internal Legal counsel on legal issues & cases for guidance and 10 have clearance/draft of non-standard/non-routine documents to perfect the Banks security.
- Review/scrutinize the Credit Sanction/CP.
- Ensure limits have been approved within the delegated authority as per ADM: otherwise refer for approval from competent authority.
- Check all documents required to be executed by the customer, to ensure adequate protection for the bank, before sending to RM.
- Communicate detailed terms and conditions to customers through comprehensive Credit Facility Agreement (CFA), to document offer and acceptance and sign the bank's commitment on the FAL along with respective RM/RO.
- Ensure that CFA (Credit Facility Agreement) which is considered as a bank commitment properly reflects limits approved and terms and conditions documentation required covering all facilities.
- Check that the signatures on the executed documents in terms of the source documents/power of attorney held on record have been attested or RM has verified, to ensure authenticity and legal enforceability.
- Ensure that all conditions stipulated in the CP as conditions precedent to disbursement of facility(s) have been duly complied with and all securities/insurance policies have been obtained prior to releasing limits for implementation/renewal in the system. If not, specific waiver/deferral must be obtained by RM before release of facility.
- Lodge documents/securities/insurance policies in the database and maintain safety as per Bank's standard operating procedures.
- Release limits for implementation / renewal on the system and sign off on the requisite Implementation Advices to allow other departments process client transactions.
- Administering the day to day activities and operations of the department.
- Ensure timely generation of the various reports. to facilitate the monitoring/tracking process of the Documents.
- Prepare & timely dispatch all required reports to concerned departments.
- Monthly Exception Report
- Monitor expiring documents and follow up for obtaining renewals in timely manner.
- Monitor and record the movement of security documents/items for all borrowed relationships in safe-in-safe out register/record.
- Segregate old documents and maintain them in an obsolete document file.
- Review small business loans documentation and ensure compliance with product program parameters and approval memo prior loan booking
- Processing wholesale credit operations services i.e. clearance letters, credit satisfactory letters, insurance amendments letters etc.
- Lodgment retrieve and pick up of small business loans documentation to and from archiving service provider (Info fort)
- Ensure adequate monthly and quarterly execution of documentation team approved risk control self-assessment testing and updating same on Kalypto.
- Ensure adequate deployment of lean tools and updating huddle board in timely manner
- 3-5 years of related banking experience in credit admin. loan documentation and banking operation
- University Graduate
- Good understanding of local banking laws and working knowledge of legal issues pertaining to commercial lending is a must.
- Familiar with the use of technology in Credit Administration and the stipulation or user requirements for the development of software.
