Role Overview
The Paralegal provides essential operational and administrative legal support to ensure contracts, leases, litigation matters, trademarks, and document execution processes are managed efficiently and in full compliance with UAE regulations. The role serves as the coordination hub for all legal workflowsSpotDraft (CLM), leases, Ejari, external counsel, internal stakeholders, and PROsensuring timely follow-through, accurate documentation, and smooth legal operations across the business.
Responsibilities
- Manage full contract workflow: initiation, tracking, reviews, approvals, execution, and archiving.
- Act as the SpotDraft POC for all departments and external parties.
- Ensure SLAs for contract turnaround times are met
- Track all commercial lease agreements, expiry dates, renewals, and landlord communications.
- Maintain updated Ejaari records; coordinate with PROs to ensure timely issuance/renewals.
- Initiate and manage NDA, Distribution Agreement, and other template usage.
- Ensure templates remain updated and enforce correct usage across departments.
- Draft internal legal letters, notices, and basic agreements.
- Review internal documents for accuracy, completeness, and compliance.
- Track ongoing litigation matters; follow up with external counsel until closure.
- Maintain Trademark Renewal Tracker and coordinate filings.
- Maintain trackers, logs, and document repositories with 100% accuracy.
- Prepare periodic legal reports, presentations, and dashboards.
- Schedule meetings, update legal calendar, prepare agendas, and circulate MOMs with action items.
- Follow up on action points until closed.
- Act as POC for legal queries, reminders, approvals, clarifications, and documentation.
- Ensure timely communication and closure of pending items.
- Conduct legal research on UAE laws, regulations, and case topics as assigned.
- Coordinate full execution cycle: internal approvals signatures stamping notarization archive.
Required Qualifications
- Bachelor's degree in Law, Legal Studies, or related field.
- 25 years of experience as a Paralegal or Legal Coordinator (preferably in UAE).
- Experience coordinating with external counsel and government/professional service providers (PROs).
- Proficiency in Contract Lifecycle Management (CLM) platforms, preferably SpotDraft.
- Strong MS Office skills: Word, Excel, PowerPoint.
- Understanding of UAE legal processes: Ejaari, tenancy, trademark filings, basic litigation steps, notarization.
- Ability to draft and review basic legal documents.
- Document management and tracker/reporting proficiency.
