We are seeking a highly organized, proactive, and discreet Personal Assistant to the CEO to provide comprehensive administrative and personal support. The ideal candidate will have prior experience working in the UAE, possess a valid UAE driving license, and be comfortable handling confidential matters. Experience in the rental machinery sector will be a strong advantage.
Key Responsibilities
- Provide full administrative and personal support to the CEO, ensuring smooth day-to-day operations.
- Manage the CEO's calendar, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and meeting minutes.
- Act as a liaison between the CEO and internal/external stakeholders, including clients, suppliers, and government entities.
- Handle confidential and sensitive information with the highest level of discretion.
- Coordinate office activities, follow up on tasks, and ensure deadlines are met.
- Assist with business-related errands and on-site visits as required.
- Support operational tasks related to rental machinery business activities (coordination, documentation, follow-ups), where applicable.
- Maintain proper filing systems (physical and electronic).
- Perform other duties as assigned by the CEO.
Requirements
- Proven experience as a Personal Assistant or Executive Assistant, preferably supporting senior management or a CEO.
- Previous work experience in the UAE is mandatory.
- Valid UAE driving license is required.
- Strong organizational, time-management, and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work under pressure and manage changing priorities.
- High level of professionalism, reliability, and confidentiality.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications
- Proficiency in Arabic is preferred, while fluency in English is a must.
- Experience in the rental machinery or construction-related industry in the UAE.
- Familiarity with UAE business practices, suppliers, and regulatory environments.
Working Conditions
- Full-time position
- Flexible working hours may be required based on the CEO's schedule
