Personnel Specialist

Employer Overview

A leading HR consultancy firm, acting as a trusted partner for organizations seeking comprehensive people and management solutions. Specializes in executive search, personnel and payroll services, and end-to-end HR solutions, delivering innovative, proactive, and impactful support that enables organizations to attract talent, optimize performance, and achieve sustainable growth.

Job Purpose

The Personnel Specialist is responsible for managing and executing all personnel administration activities, ensuring full compliance with labor laws and internal HR policies. The role focuses on employee records, contracts, payroll inputs, social insurance, governmental relations, and day-to-day HR operational support.

Key Responsibilities

Personnel Administration

• Prepare, issue, renew, and archive employment files.
• Maintain accurate and up-to-date employee personnel files (physical and digital).
• Update HR systems with employee data (joining, transfers, promotions, resignations, etc.).
• Manage employee probation periods and confirmations.

Governmental & Legal Affairs

• Handle all Social Insurance activities (registration, updates, exits, etc.).
• Manage labor office documentation and follow-ups.
• Ensure compliance with the Egyptian Labor Law.

Payroll & Compensation Support

• Prepare and review monthly payroll inputs (attendance, leaves, overtime, deductions, etc.).

Attendance & Leave Management

• Monitor attendance records, late arrivals, and absences.
• Administer annual, sick, and casual leave balances.
• Generate attendance and leave reports for management.
• Ensure proper application of attendance and leave policies.

Employee Lifecycle Management

• Manage onboarding documentation and employee orientation files.
• Handle employee offboarding procedures (resignations, terminations, final settlements).
• Conduct exit documentation and ensure system updates.
• Coordinate medical insurance enrollment and removals.

Job Requirements

• Bachelor's Degree in Business Administration, Human Resources, Law, or a related field.
• 2–4 years of experience in Personnel / HR Operations is a must.
• Strong hands-on experience with Social Insurance and Labor Office procedures.
• Proficient in MS Excel.
• Excellent documentation and filing skills.
• High level of confidentiality and integrity.
• Attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.