Personnel Specialist

Key Responsibilities1. Attendance & Time Management

• Monitor and maintain daily employee attendance records through the company's attendance system.
• Review attendance, lateness, early departures, absences, and overtime records.
• Prepare monthly attendance reports and provide accurate data for payroll processing.
• Follow up on missing or incorrect attendance records with employees and managers.
• Maintain and update employee work schedules, shifts, and attendance codes when required.
• Ensure proper documentation and approval of absences, vacations, permissions, and overtime.
• Prepare attendance-related reports and statistics for management.
• Support the implementation and administration of attendance policies and procedures.

2. Social Insurance

• Handle employee social insurance registration, amendments, transfers, and termination procedures.
• Maintain accurate social insurance records and employee files.
• Prepare and submit required social insurance documents and forms within the applicable deadlines.
• Follow up with the relevant social insurance authorities regarding employee transactions.
• Ensure that employee data is consistent between company records and social insurance records.
• Support the monthly preparation and reconciliation of social insurance data and contributions.
• Maintain proper documentation of social insurance transactions and correspondence.
• Stay updated on changes to social insurance requirements and procedures.

3. Personnel Administration

• Maintain accurate and up-to-date personnel files and employee documentation.
• Prepare employment, resignation, termination, and other personnel-related documents.
• Process employee leave requests and maintain accurate leave balances.
• Support the onboarding and offboarding processes from a personnel administration perspective.
• Update employee information in the HR system and personnel records.
• Prepare personnel reports as requested by the HR Manager.
• Ensure confidentiality and proper handling of employee information.

4. Compliance & Documentation

• Ensure personnel practices and records comply with company policies and applicable Egyptian labor and social insurance requirements.
• Maintain organized and audit-ready personnel and social insurance documentation.
• Support internal and external HR audits and inspections.
• Ensure timely completion of all personnel-related administrative requirements.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.
• 4-6 years of experience in personnel administration, preferably with strong exposure to attendance and social insurance.
• Good knowledge of Egyptian labor and social insurance procedures.
• Experience using attendance/timekeeping systems.
• Good knowledge of Microsoft Office, particularly Excel.
• Good organizational and documentation skills.
• Good communication and follow-up skills.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality of employee information.

[Confidential Information]