Procurement Executive

Position Overview

Zocoa Group is seeking an experienced Procurement Executive to take ownership of purchasing requirements across the entire organization—not only manufacturing. The role covers materials, goods, equipment, services and contracts needed by Production, Quality, Warehouse, Sales, Marketing, Administration, HR, IT, Facilities and other departments. The successful candidate will ensure competitive sourcing, disciplined spending, reliable suppliers and timely fulfillment of approved requests.

Company: Zocoa Group

Location: Sheikh Zayed Road, Dubai, UAE

Position: Procurement Executive

Experience: Minimum 5 years of relevant UAE experience

Driving License: Valid UAE Driving License – Mandatory

Job Summary

We are seeking an experienced, highly organized, and result-oriented Procurement Executive to oversee the company's complete procurement, purchasing, vendor management, and logistics operations.

The ideal candidate must have strong experience in the UAE and global market, excellent negotiation skills, and the ability to manage procurement requirements across manufacturing, packaging, logistics, administration, office operations, and general company needs.

The candidate should be proactive, capable of multitasking, and able to work efficiently under pressure while ensuring timely deliveries, cost efficiency, and quality standards.

Key Responsibilities

1. Procurement & Purchasing

• Manage end-to-end procurement activities for production and non-production requirements.
• Source raw materials, ingredients, packaging materials, machinery, spare parts, office supplies, furniture, IT equipment, and other operational requirements.
• Handle purchases for all company departments, including production, administration, sales, marketing, maintenance, and general office operations.
• Obtain quotations, compare prices, negotiate commercial terms, and ensure cost-effective purchasing.
• Prepare and manage purchase orders, purchase requisitions, and procurement documentation.
• Ensure timely availability of materials and supplies to avoid operational disruptions.

2. Vendor & Supplier Management

• Identify, evaluate, and develop reliable local and international suppliers.
• Maintain strong vendor relationships and negotiate competitive pricing, payment terms, and delivery schedules.
• Monitor supplier performance, product quality, and delivery commitments.
• Resolve supplier-related issues, delays, shortages, and quality concerns.
• Maintain an updated supplier database and identify alternative suppliers when required.

3. Logistics & Supply Chain Coordination

• Coordinate local and international shipments, deliveries, transportation, and logistics activities.
• Liaise with freight forwarders, courier companies, transport providers, and clearing agents.
• Coordinate import and export documentation, customs clearance, and shipment tracking.
• Monitor delivery schedules and ensure timely movement of goods and materials.
• Work closely with warehouse, inventory, and production teams to maintain smooth operations.
• Arrange urgent material collections and deliveries when required.

4. General & Office Procurement

• Manage procurement requirements for office operations, administration, maintenance, and facility management.
• Coordinate purchases related to office equipment, furniture, stationery, cleaning supplies, and general company requirements.
• Arrange materials and services for exhibitions, events, marketing activities, and corporate requirements.
• Support emergency purchases and urgent operational requirements.
• Coordinate with internal departments to understand and fulfil their purchasing needs.

5. Cost Control & Reporting

• Monitor procurement budgets and identify opportunities for cost reduction.
• Maintain accurate records of purchases, quotations, invoices, and supplier agreements.
• Track purchase orders, pending deliveries, supplier payments, and procurement expenses.
• Prepare periodic procurement reports and cost comparison statements for management.
• Ensure compliance with company procurement policies and approval procedures.

Requirements & Qualifications

• Prior experience working in a manufacturing industry within the UAE – Mandatory.
• Minimum 5 years of procurement and purchasing experience in the UAE – Mandatory.
• Valid UAE Driving License – Mandatory.
• Chocolate, confectionery, food manufacturing or FMCG industry experience – Highly Preferred (Strong Advantage).
• Previous experience in manufacturing, FMCG, food production, or related industries is preferred.
• Strong knowledge of UAE suppliers, Global market, local markets, sourcing practices, and logistics operations.
• Demonstrated exposure to international markets, with the ability to identify overseas vendors and source materials globally.
• Proven experience in both production-related and general office procurement.
• Good understanding of import/export procedures, shipping documentation, and customs coordination.
• Excellent negotiation, vendor management, and cost-control skills.
• Proficiency in MS Office, especially Excel, and procurement/ERP systems.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage multiple purchasing requirements simultaneously.

Key Competencies

• Ability to work under pressure and meet tight deadlines.
• Strong multitasking and time-management capabilities.
• Proactive approach with a strong sense of responsibility and ownership.
• Ability to handle urgent procurement and logistics requirements.
• Effective negotiation and decision-making skills.
• Strong coordination across multiple departments.
• Flexibility to travel locally for supplier visits, material inspections, and urgent purchases.
• Ability to work independently with minimum supervision.

Key Performance Indicators (KPIs)

• Timely procurement and delivery of materials.
• Cost savings through effective negotiation and sourcing.
• Supplier quality, reliability, and delivery performance.
• Minimum delays in production and office operations due to procurement issues.
• Accurate purchasing documentation and reporting.
• Efficient logistics coordination and timely shipment clearance.
• Responsiveness to urgent and departmental procurement requests.