Procurement and Contracts Department (PCD)
Job Purpose
The purpose of this position is to support the PCD in its mission of procuring goods, works and services for the Abu Dhabi University and its sister companies. Ensuring end user requirements are met in terms of timeline, cost, quality and specifications in full accordance to the implemented policies, procedures, work flow and limits of authorities.
Key Responsibilities
Planning
- Participate in preparing comprehensive procurement plan taking into account strict adherence to deadlines, priorities, availability of financial resources, operational feasibility, procurement modalities, alternative scenarios, etc.
Daily Operations
- Manage local and international procurement and contracting activities, including solicitation
processes, evaluation, selection and contract issuance (i.e. RFQ, RFP, ITB, direct contracting, open/limited competition, contract types, contract negotiation and management, shipping and insurance, etc.).
- Handle major projects at the level of the university, for an example yearly medical insurance, etc.);
- Train and advice PCD staff on ADU procurement and contracts management policies & procedures;
- Supervise the daily work of the procurement agent/s and make sure that it complies with ADU policies and procedures and adherence to the ethical process:
Employ rigorous standards to ensure fairness, integrity, transparency effective competition and best value for money in procurement.
Ensure full compliance and application of standard ADU procurement and contracting policies and best practices;
- Prepare the monthly reports on the status of the overall procurement process;
- Help in planning, developing, preparing and circulating all communications internally & externally.
- Manage all Blanket Purchase Orders, preparing reports, lists and updates, in addition to entering them to the ERP system.
- Following up the yearly PCD projects, monitor other agent's projects, prepare progress report
- Act as supplier coordinator for new and old vendors
- Make yearly re assessment of suppliers
- Act as the ERP Liaison Officer, help in developing new features and provide technical support whenever needed.
Major Projects
- Support major projects at the level of the group such as annual group medical insurance
policy.
- Monitor the progress of the annual PCD projects, monitor other agent's projects and prepare progress report.
- Manage all Blanket Purchase Orders, create lists, supervise entering BPO to the ERP system, follow up on quality of service and communicate updates to stakeholders.
Vendors Management
- Acts/Monitor as the supplier coordinator for new and old supplier/vendors, assess the services provided by suppliers in annual basis, source new suppliers as needed.
Work on any task related to PCD department assigned to him/her by PCD Manager.
Educational Qualifications
- Bachelor degree in Engineering or Equivalent & Certified in procurement domain from international & recognized institute is preferred in addition Master in management is also preferred.
Experience
- Minimum 5 to 7 years of progressive relevant experience in procurement and contracts Management.
- 3 years as an Officer/Supervisory role.
Language Requirements
Key Skills & Abilities
- Analytical skills, Negotiation skills, decision making skills, Transparency, Supervisory skills.
