Procurement Specialist - Indirect Materials - Giza

Job Title: Procurement Specialist – Indirect Materials

Reports To: Procurement Director

Business Unit: ACCBC – Egypt

Function: Procurement

Location: Egypt – Plant – 6th October area.

Grade: TBC

Job Purpose

To manage all indirect materials procurement activities for ACCBC's Egypt manufacturing facility, covering the sourcing, negotiation, purchasing, and supplier management of non-production materials including chemicals, cleaning supplies, diesel, spare parts, and administrative and maintenance items, ensuring timely delivery, cost efficiency, and full compliance with company procurement policies.

Operating Context

The Procurement Specialist – Indirect Materials operates within the Egypt manufacturing plant, managing a broad and high-frequency indirect spend category that directly supports plant operations, maintenance, and administration. The role operates within the following context:

• Diverse Indirect Spend Categories: Indirect materials span multiple categories – chemicals, detergents, diesel, spare parts, and general administrative supplies – requiring simultaneous management of diverse supplier relationships and procurement cycles.
• Multi-Department Service Model: The role serves multiple internal departments including maintenance, administration, and operations, requiring the ability to prioritise and manage concurrent purchasing requests without disrupting plant operations.
• Inventory & Warehouse Coordination: Inventory coordination with the warehouse team is essential to ensure optimal stock levels, avoiding both shortages that disrupt operations and overstock that creates unnecessary cost.
• Policy & Compliance Framework: All procurement activities must comply with ACCBC procurement procedures and company policies, with full documentation maintained for audit readiness.

Key Roles and Responsibilities

A. Indirect Materials Procurement

• Manage the end-to-end procurement of indirect materials for the Egypt facility, including chemicals, detergents, cleaning supplies, diesel, spare parts, and administrative and maintenance-related items.

• Handle purchasing requests received from maintenance, administration, operations, and other departments, ensuring all requests are processed accurately and within agreed timelines.

• Issue purchase orders for approved purchases, ensuring all orders are correctly documented and in compliance with ACCBC procurement procedures.

• Follow up on order status with suppliers to ensure timely delivery and resolve any delays or discrepancies proactively.

B. Supplier Sourcing & Negotiation

• Source reliable and qualified suppliers for indirect material categories, conducting market assessments to identify the best available options.

• Negotiate pricing, payment terms, and delivery schedules with suppliers to achieve optimal value for ACCBC.

• Build and maintain strong vendor relationships that support reliable supply, competitive pricing, and responsive service.

• Evaluate supplier performance on a regular basis, tracking delivery reliability, quality, and pricing against agreed terms.

C. Inventory Monitoring & Warehouse Coordination

• Monitor indirect materials inventory levels across the plant, coordinating with the warehouse team to ensure adequate stock is maintained without excessive overstock.

• Anticipate consumption patterns and initiate replenishment orders in time to prevent shortages that could disrupt plant operations.

• Maintain visibility of stock positions and communicate proactively with internal stakeholders on supply availability.

D. Procurement Records & Documentation

• Maintain accurate and complete procurement records including purchase orders, supplier correspondence, delivery confirmations, and invoices.

• Ensure all documentation is organised and audit-ready at all times in line with ACCBC procurement policy.

• Update procurement tracking tools and systems to reflect current order status, delivery timelines, and spend.

E. Compliance & Cost Efficiency

• Ensure full compliance with ACCBC procurement procedures, approval workflows, and company policies across all purchasing activities.

• Identify cost-saving opportunities within the indirect spend category through supplier negotiation, alternative sourcing, consolidation of orders, or improved procurement processes.

• Continuously review procurement practices to improve efficiency, reduce lead times, and minimise total cost of ownership.

Key Performance Indicators (KPIs)

Procurement Execution

• Purchase order issuance turnaround – all approved requests processed within agreed timeline

• On-time delivery rate from suppliers vs committed delivery dates

• Zero operational disruptions caused by indirect material shortages

Cost & Supplier Performance

• Cost savings achieved vs baseline through negotiation and sourcing initiatives

• Supplier performance score – delivery reliability, quality, and pricing adherence

• Number of qualified alternative suppliers maintained per key category

Records & Compliance

• Procurement documentation accuracy and audit-readiness – zero missing records

• Zero policy or approval workflow breaches across all purchasing activities

• Inventory accuracy – stock levels maintained within agreed min/max thresholds

Required Experience and Qualifications

Minimum Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

• Proficiency in Microsoft Office, particularly Excel, is required.

• Familiarity with ERP systems is an advantage.

Minimum Experience

• Minimum 3 years of experience in procurement, preferably in manufacturing or FMCG industries.

• Experience in handling indirect materials purchasing is highly preferred.

• Demonstrated track record of supplier negotiation and purchase order management.

Knowledge and Skills

• Strong negotiation and communication skills for supplier engagement and internal stakeholder management.

• Good knowledge of procurement processes and supply chain operations.

• Ability to manage multiple purchasing requests and competing priorities concurrently.

• Strong analytical and problem-solving skills for supplier evaluation and cost optimisation.

• Attention to detail in documentation, order tracking, and compliance adherence.

• Understanding of inventory management principles and warehouse coordination.