About Rayqube
Rayqube is an experience-first event agency based in Dubai, UAE, with over a decade of expertise. We create memorable moments through events, exhibitions, spatial designs and technology-driven experiences, connecting your brand with your target audience in meaningful ways. Our team bridges the gap between a fast-paced world and the need for authentic connections with your teams and clients. We design immersive interactions that don't just engage, they perform!
Role Summary
We are looking for a proactive and detail-oriented Project Manager to support end-to-end project execution, from planning and procurement to on-ground delivery and post-event analysis. The ideal candidate will thrive in a fast-paced environment, coordinating across multiple teams to ensure seamless delivery of high-quality outcomes that exceed client expectations.
Key Responsibilities
- Project Planning & Scoping
- Analyze client briefs to define scope, objectives, and deliverables
- Prepare detailed project plans including timelines, resources, and budgets.
- Develop comprehensive BOQs and risk mitigation strategies.
- Align project goals with internal stakeholders before kickoff.
- Supplier & Procurement Management
- Identify and onboard reliable vendors and suppliers.
- Negotiate quotations and ensure procurement stays within budget.
- Track procurement schedules and maintain quality standards.
- Ensure supplier compliance with contractual and safety requirements.
- Cross-functional Coordination
- Coordinate between creative, production, and technical teams to maintain project alignment.
- Lead internal planning and review meetings.
- Maintain transparent communication channels and manage real-time collaboration tools.
- Ensure accurate client expectations are shared across teams.
- On-ground Execution & Delivery
- Supervise production, fabrication, and installation activities on-site.
- Manage logistics, manpower, and vendor coordination.
- Resolve real-time issues swiftly and ensure safety compliance.
- Deliver projects on time, maintaining top-quality standards.
- Post-event Analysis & Documentation
- Gather client and internal feedback for continuous improvement.
- Prepare post-event reports, analyze budgets, and document all project data.
- Recommend enhancements based on project performance insights.
- Client Relationship Management
- Maintain regular communication and feedback loops with clients.
- Build long-term, trust-based client relationships.
- Manage expectations effectively, balancing feasibility and client demands.
Qualifications & Experience
- Bachelor's degree in Project Management, Business Administration, or related field.
- 7+ years of experience in project coordination or management (preferably in events, marketing, or production).
- Strong negotiation and vendor management skills.
- Excellent communication and interpersonal abilities.
- Strong multitasking, time management, and problem-solving capabilities.
- Has a valid UAE driving license
