Sales Marketing Coordinator - Automotive

The Executive – Business Planning will support the automobile division by managing the end-to-end vehicle order and sales planning cycle, maintaining accurate sales databases, preparing reports and forecasts, coordinating with distributors, and supporting sales and marketing initiatives. The role requires strong analytical skills, attention to detail, and cross functional coordination with internal teams and external partners. Key Responsibilities: 1. Order & Vehicle Flow Management o Understand and manage the complete automobile product car flow and order cycle. o Coordinate with distributors to receive vehicle orders and ensure accurate updates of shipment schedules and arrival timelines. o Monitor stock levels and maintain effective inventory tracking. o Work closely with the Sales Team to ensure smooth processing of the full order-to-delivery cycle. 2. Sales Reporting & Data Management o Prepare and present regular sales reports for management review. o Maintain and update the sales database to ensure data accuracy and availability. o Track and monitor sales performance against the approved sales plan. 3. Shipment Tracking & Forecasting o Update shipment results and develop rolling forecasts. o Communicate shipment status, risks, and forecasts to management and distributors in a timely manner. o Ensure alignment between shipment plans and sales targets. 4. Market Intelligence & Industry Analysis o Build and maintain a comprehensive MEAC automotive industry market database. o Conduct market analysis and provide actionable insights to relevant internal teams. o Monitor competitor activities, market trends, and demand patterns. 5. Distributor Coordination & Sales Alignment o Liaise regularly with distributors to align sales orders with company monthly and KPI targets. o Support distributors in achieving planned sales volumes and targets. o Ensure timely communication and resolution of order or allocation issues. 6. Order Finalization & Allocation o Prepare and submit final vehicle orders to the manufacturer (HM). o Share confirmed allocations with distributors and ensure transparency in distribution planning. 7. System Updates & Reporting o Update final orders, shipments, sales, stock results, and forecasts in internal systems