Secretary

Job Description – Secretary

Role Summary:

The Secretary will provide high-level administrative and operational support to the office. The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently. This role requires a proactive individual with a capability to thrive in fast paced work environment.

Accountabilities:

·        Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.

·        Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.

·        Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.

·        Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.

·        Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.

·        Maintain an organized and systematic filing system for all correspondence.

·        Attend meetings, record minutes accurately, and distribute them while following up on action items.

·        Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.

·        Establish and update a comprehensive database of contacts as needed by the line manager.

·        Organize travel arrangements and coordinate external business trips on behalf of the line manager.

Skills & Qualifications:

·        Minimum of 4 years relevant experience, including experience at senior management level

·        Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.

·        Strong written and verbal communication skills.

·        A good team player with experience in managing change; and

·        Strong MS Office skills.

Arabic speakers

Salary offered, 5,000 to 7,000 AED