Job Summary
We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will provide administrative and clerical support to ensure the efficient operation of the office. The role requires excellent communication, time management, and multitasking skills.
Key Responsibilities
- Answer and direct phone calls, emails, and other correspondence.
- Organize and schedule appointments, meetings, and conferences.
- Prepare and distribute meeting agendas, minutes, and other documents.
- Maintain electronic and physical filing systems.
- Handle incoming and outgoing mail and packages.
- Order office supplies and maintain inventory levels.
- Maintain contact lists and databases.
- Provide support to executives and other staff as needed.
- Perform data entry and maintain accurate records.
- Uphold confidentiality and handle sensitive information with discretion.
Requirements
- High school diploma or equivalent (Associate's or Bachelor's degree preferred).
- Proven experience as a secretary or administrative assistant.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Preferred Skills
- Experience with office management software (e.g., MS Office 365, Google Workspace).
- Familiarity with basic bookkeeping tasks.
- Professional demeanor and appearance
