The Real Estate Department Secretary is responsible for providing administrative and clerical support to the real estate department. The role ensures smooth daily operations by managing correspondence, coordinating meetings, maintaining records, and supporting the department's documentation and communication needs.
Key Responsibilities
- Provide full administrative support to the Real Estate Department.
- Manage and organize department files, contracts, agreements, and legal documents.
- Prepare correspondence, reports, and presentations related to real estate activities.
- Coordinate meetings, appointments, and site visits; prepare agendas and minutes of meetings.
- Handle incoming and outgoing calls, emails, and official communications.
- Follow up on contracts, approvals, and documentation with internal departments and external parties.
- Maintain accurate records of properties, leases, and transactions.
- Assist in preparing lease agreements, renewal documents, and property-related reports.
- Ensure confidentiality and proper handling of sensitive information.
- Perform other administrative tasks as required by management.
Job Requirements
- Diploma or Bachelor's degree in Business Administration or a related field.
- 3 years experience as a secretary or administrative assistant, preferably in real estate or a related sector.
- Excellent communication skills in English (Arabic is an advantage).
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Attention to detail and ability to handle multiple tasks.
- Professional appearance and strong interpersonal skills.
