About the Role
We are seeking a highly skilled and detail-oriented Senior Accounts Payable Accountant to join our finance team. The ideal candidate will be responsible for managing the full AP cycle, ensuring accuracy, compliance, and timely processing of transactions. This role requires strong analytical skills, excellent vendor management, and the ability to work efficiently in a fast-paced environment, handling high-volume transactions.
Key Responsibilities
1. Invoice Management
- Assemble, review, and verify invoices for accuracy and proper approvals.
- Perform three-way matching between invoices, purchase requests, and received items.
- Coordinate with the Procurement Department to resolve discrepancies or missing documentation.
2. Payment Processing
- Verify invoice totals, apply discounts when applicable, and prepare vouchers for payment.
- Record AP transactions accurately on QuickBooks (or relevant ERP system).
- Ensure payments align with bank statements and company policies.
3. Vendor Relations
- Maintain strong professional relationships with vendors.
- Review vendor files for accuracy and previous payments.
- Handle and resolve payment-related inquiries promptly and professionally.
4. Reconciliation & Reporting
- Perform monthly AP reconciliations.
- Prepare financial reports, including:
- AP Aging Report
- Vendor Statements
- Analyze financial data and ensure compliance with accounting policies, standards, and regulations.
5. Problem Solving
- Investigate discrepancies and troubleshoot complex AP issues.
- Provide support and guidance to junior team members when needed.
6. Process Improvement
- Identify opportunities for efficiency within the AP process.
- Recommend and implement system or workflow enhancements to streamline AP operations.
Education & Experience
- Bachelor's degree in Accounting, Finance, or related field.
- 46 years of experience in Accounts Payable or a similar role.
- Strong understanding of accounting principles and vendor management practices
Skills & Competencies
- Proficiency in ERP systems such as QuickBooks, Odoo, QuikBox, or similar platforms.
- Advanced MS Excel skills (Pivot Tables, VLOOKUP, etc.).
- High accuracy and attention to detail.
- Strong organizational and time management abilities.
- Ability to manage high-volume transactions and meet deadlines.
- Excellent communication and problem-solving skills.
