Senior Specialist, HR Faculty Operations, Office of Human Resources

Reports to: Director, HR Faculty Operations

Purpose: The job holder will handle a variety of HR duties to ensure high-quality services are delivered to the faculty members. He or She will assist in the implementation of all HR functions for the faculty's operations and maintain an accurate faculty records while issuing related reports.

Responsibilities:

Assist in the preparation and completion of faculty's personnel files by collecting all hiring

documents, ensuring all required forms are correctly completed

Support in the travel arrangement for the new and departed faculty members with all related issues and arrangements, creating trip numbers on SAP system, such as pickup to or from the airport, meet and assist service, and preparing travel reports

Collect, review and follow up on adjunct faculty social insurance documents, coordinating all related communication with relevant offices

Assist in preparing adjunct faculty reports each semester as requested, ensure receiving the

required documents, check and verify adjunct faculty data

Follow up on the national social insurance and secondment documents process completion for faculty, with issuing the required documents and memos

Assist in the operations of the benefits programs to the full-time faculty, including but not limited to the pension plans, medical coverage, life insurance coverage and scholarships that may be extended to dependents

Handle the timely issuance of the HR letters for faculty members as requested

Follow-up on all general payment requests issued by HR for faculty with the controller's office

Trace and follow up on the termination process and clearance form

Maintain accurate and update faculty members records on the SAP system

Assist in generating all required reports and support in providing relevant analysis on demand

Maintain and update an efficient filing system for all faculty records with an accurate document database

Responsible for maintaining and updating electronic copy of personnel records

Handle general administrative tasks and assist in resolving any administrative problems

Provide support for general HR inquiries and follow up on necessary actions

Perform other related duties as assigned

Requirements:

Minimum Education Requirements:

Bachelor's degree required

Human Resources diploma is an asset

Experience:

A minimum of three years of hands on administrative support experience

Skills:

Excellent communication, interpersonal, organizational and time management skills

Ability to work effectively in a diverse community

Strong attention to detail and the ability to prioritize while handling the pressure

Excellent knowledge of English and Arabic, both written and spoken

Computer literate, including demonstrated proficiency in MS Office and SAP is an asset

This position is open until December 11, 2025

Placement is based on the candidate's experience and skills. Only candidates who make it to the short list will be contacted.

The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.

We thank all individuals who have expressed interest in working at The American University in Cairo.