Job Purpose: The specialist role is to monitor, control, and administer the financial and operational functions of the department. The role ranges from processing daily financial transactions and ensuring compliance, to managing specific project budgets, grants, and complex, up to overseeing the entire administrative budget, leading the team, and providing high-level financial analysis for strategic decision-making.
Core Responsibilities:
Financial Operations and Transaction Management:
- Process payment requests, journal entries, and disbursements on SAP, ensuring documentation, approvals, and consistency with AUC policies and sponsor regulations
- Manage vendor master data, reconcile vendor accounts, and settle advances or payments
- Administer payroll preparation for part-time instructors or staff and manage participant invoicing and account settlements while ensuring precise compensation calculations and timely disbursement of salaries
Procurement Planning and Coordination:
- Coordinate with the AUC Office of Procurement Services to plan all team requirements, including translation, stationery, and database collection, while ensuring that project needs are met efficiently and within the approved timeline
- Facilitate review meetings with procurement and legal teams to discuss financial quotations, while ensuring alignment with grant timelines and strict adherence to AUC procurement regulations
Budgeting, Reporting and Analysis:
- Prepare monthly budget availability reports with detailed analysis, trends, and commentary for top management
- Develop financial reports for gifts, external grants, endowments, and projects, ensuring integrity of data
- Assist in the annual budget planning process and compile financial data for new initiatives
- Prepare customized financial accreditation reports for international entities
Grant and Project Administration:
- Monitor the financial status of projects and field operations to ensure timely and cost-efficient execution
- Ensure accurate posting of costs and revenues for externally funded grants and assist with time and effort reporting systems
- Oversee deliverables regarding recruitment, logistics, and coordination of training programs
- Monitor various field operations to ensure timely submission of deliverables
General Support:
- Perform other duties as assigned
Qualifications:
Education and Experience:
- Bachelor's degree in finance or accounting
- Three to five years of experience in a similar position
Skills:
Technical Skills:
- Strong command of Microsoft Office Excel and Word
- Excellent knowledge of SAP and Oracle
- Ability to process payroll and invoices
Competencies:
- Good attention to detail, time management, and ability to work under pressure
This position is open until March 9, 2026
Placement is based on the candidate's experience and skills. Only candidates who make it to the short list will be contacted.
The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.
We thank all individuals who have expressed interest in working at The American University in Cairo.
