Coordinate and assist the Operations Unit in preparing prequalification documents, material submittals, tenders, and offers in accordance with project specifications and documentation.
Control, manage, and archive all client and project-related documents including commercial correspondence, gate passes, offers, and other records.
Establish and maintain paper and electronic filing systems for records, correspondence, and project materials.
Operate office equipment such as fax machines, copiers, phone systems, and computers for spreadsheets, word processing, and database management.
Send emails to clients and suppliers based on administration and operations instructions.
Prepare and distribute reports as required by administration and operations.
Prepare sales offers related to operations and maintain proper documentation.
Perform photocopying, printing, typing of letters, contracts, forms, and other documents.
Schedule and confirm appointments for clients, customers, and supervisors.
Handle daily internal administrative tasks within the department.
Coordinate with the Supply Chain Manager regarding material purchases and deliveries.
Follow up with the site team regarding progress reports and site activities as instructed by the Project Manager.
Provide administrative and operational support to project teams and site activities.
Provide general assistance to the project team when required.
Requirements
Strong organizational and multitasking skills
Good communication and coordination abilities
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to manage documents and maintain filing systems efficiently
