Job Title: Executive Assistant to the CEO Single Family Office
Location: Dubai (DIFC)
Reports To: Chief Executive Officer
Role Overview
We are seeking an exceptional Executive Assistant to the CEO to support the principal of a sophisticated single-family office. This is a highly trusted, hands-on role requiring absolute discretion, cultural fluency, and the ability to operate seamlessly across multiple European jurisdictions.
The successful candidate will act as a true right hand to the CEOmanaging complex schedules, confidential communications, and high-level stakeholders while anticipating needs and ensuring the smooth running of both professional and select personal matters.
Key Responsibilities
Executive & Strategic Support
- Provide high-level, proactive support to the CEO, acting as a gatekeeper and trusted confidant
- Manage a complex, ever-changing diary across multiple time zones
- Prepare briefings, presentations, reports, and board packs for meetings and investment discussions
- Coordinate CEO priorities across investments, advisors, and family interests
Communication & Stakeholder Management
- Handle confidential correspondence with investors, banks, advisors, lawyers, and family members
- Act as a key point of contact between the CEO and internal/external stakeholders
- Draft and translate correspondence in European languages as required
- Liaise with international partners across Europe (and globally)
Travel & Logistics
- Coordinate complex international travel (Europe-focused), visas, accommodation, and itineraries
- Ensure seamless execution of meetings, roadshows, and private engagements
- Manage last-minute changes with calm efficiency
Family Office & Administrative Management
- Support day-to-day operations of the family office
- Maintain highly confidential records, contracts, and documentation
- Assist with coordination of professional advisors (legal, tax, investment, estate planning)
- Support selects personal matters for the CEO when required
Key Requirements
Experience & Background
- Minimum 5 years experience as an Executive Assistant supporting C-suite or UHNW individuals
- Prior experience in a family office, private equity, investment firm, banking, or real estate or professional services environment preferred
- Proven experience working in international / European contexts
Language Skills (Essential)
- Fluent English (written and spoken)
- Fluency in at least one European language (French, German, Italian, Spanish, Portuguese, or Dutch preferred)
- Additional European languages are a strong advantage
Skills & Attributes
- Exceptional organisational and time-management skills
- Impeccable attention to detail and follow-through
- High emotional intelligence and cultural sensitivity
- Absolute discretion, integrity, and professionalism
- Calm under pressure; thrives in a fast-paced, high-expectation environment
- Strong written communication and document-preparation skills
Technical Skills
- Advanced proficiency in MS Office / Google Workspace
- Comfortable with virtual meeting platforms and secure communication tools
Personal Attributes
- Polished, professional, and confident interacting at senior and UHNW level
- Proactive, solutions-oriented, and highly adaptable
- Loyal, discreet, and trusted with sensitive personal and financial information
