Executive Assistant

Urgent Hiring!

Onsite - Fulltime

Location: Dubai, UAE

Company Description

YAZ Media is a strategic digital media agency based in Dubai, operating under four main departments: Marketing, Production, Web, and PR. We specialize in brand strategy, social media management, paid media, campaign strategy, creative execution, brand identity, and website and mobile app development.

Recognized as one of the Creative Agency of the Year 2022, Digital Agency of the Year 2023, and Social Agency of the Year 2023, we bring over 8 years of industry experience, having served and partnered with more than 200 businesses.

Job Overview:

We are seeking a highly organized, proactive, and discreet Executive & Personal Assistant to serve as the strategic partner to our CEO. This is not just an administrative role; it is a force multiplier position designed to optimize the CEO's time, focus, and effectiveness across both professional and personal domains.

Key Responsibilities

Executive Support:

Manage and optimize the CEO's daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.

Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.

Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.

Maintain strict confidentiality and manage sensitive information with the utmost discretion.

Support project management workflows, ensuring deadlines are met and critical tasks are followed through.

Draft professional communications and correspondence on behalf of the CEO.

Organize complex travel arrangements, visas, itineraries, and accommodation.

Assist with operational initiatives across YAZ Media's business growth, marketing, production, and new client acquisition activities.

Coordinate with suppliers, service providers, and key business contacts.

Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.

Personal Assistance

Manage the CEO's personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.

Handle personal travel bookings, reservations, and logistics.

Assist with family-related coordination, including events, schedules, and administrative support.

Oversee personal purchases, household arrangements, and ad-hoc requests.

Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.

Operational & Strategic Support

Proactively anticipate the CEO's needs and prepare materials, briefings, and insights in advance.

Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.

Assist in tracking key metrics, team performance, and project progress.

Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.

Support the onboarding of new hires, partners, and service providers.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.

What We Offer

• A unique opportunity to work closely with the CEO and executive team in a dynamic, fast-paced environment.
• Exposure to high-level strategic projects across media, marketing, and business operations.
• Empowerment to shape workflows, introduce efficiencies, and build your own systems.
• Collaborative, ambitious, and energetic workplace culture.
• Growth potential with clear pathways as YAZ Media scales.
• Comprehensive health insurance, including dental coverage.

How to Apply:

• Please send your resume, portfolio links / social handles and work samples showcasing why you're a perfect fit for this role. Apply now at [Confidential Information] or through LinkedIn.