We are looking for a competent
Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.
Responsibilities
- Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner
- Receive and screen phone calls and redirect them when appropriate
- Maintain executive's agenda, assist in planning schedules, appointments and meetings
- Attend meetings, keep minutes and follow up on action items
- Handle and prioritize all outgoing or incoming correspondence
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Oversee and manage social media profiles of executive
- Coordinate and oversee special projects as directed by executive management
Requirements
- Degree in business administration or relative field
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office, ERP Software and Social Media Platforms
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Should be fluent in German or Dutch language
