Job Title: Executive Secretary
Department: Executive Management
Reports To: CEO / General Manager
Job Purpose
To provide high-level administrative and organizational support to senior management, ensuring efficient office operations, effective communication, and strict confidentiality in handling sensitive information.
Key Responsibilities
- Manage and organize the executive's calendar, appointments, and meetings.
- Coordinate meetings, prepare agendas, and record minutes.
- Draft, review, and manage official correspondence and reports.
- Handle incoming calls, emails, and communications professionally.
- Maintain and organize confidential files and documentation.
- Follow up on executive decisions and action items.
- Arrange travel bookings, accommodations, and external meetings.
- Liaise with internal departments and external stakeholders.
- Ensure smooth day-to-day administrative operations.
Qualifications & Requirements
- Diploma or Bachelor's degree in Business Administration or a related field.
- Minimum 12 years of experience in executive secretarial roles.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills in English & Arabic.
- Excellent organizational and time management skills.
- Ability to handle confidential information with discretion.
- Ability to work under pressure and meet deadlines.
