Position : HR Executive
Reporting to : Director of HR, Operations & Recruitment
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Main Duties & Responsibilities
- Employees Onboarding Support:
- Assists incoming new joiners with preboarding & onboarding documentation such sending welcome emails, collecting required documents, sending back-office emails, etc.
2. Employee Records Management:
- Maintains and updates employee records, and required information in Monday.co, and Pact/HR System.
- Ensures that employee records are properly organized and securely stored in their folders, particularly contracts, training records, and other important documents.
3. Payroll Support
- Responsible for encoding necessary employee data in payroll system for payroll processing, attendance and leave records.
- Manages employee attendance records, leave balances, and absenteeism tracking.
4. Visa Application and Immigration Processes
- Responsible for handling visa applications for new joiners, including work visas and labor cards.
- Coordinates with with PRO to ensure timely visa approvals, work permit/labour card, medical appointments, EID and other procedures requires by MOHRE/Immigrations.
- Monitors visa renewals and related documents, ensuring all employees maintain valid work permits and legal status.
5. General Administrative and Ad-Hoc Support
- Ensures that HR trackers (Onboarding, Probation, RERA, Broker's List, List of Sales, etc.) are updated on timely manner.
- Assists in company's newsletter update, business card request & company's shirt requisition.
6. Training & Development
Organize and coordinate training sessions, workshops, and development programs for employees, ensuring smooth execution and proper documentation.
Required Skills and Qualifications:
- Basic knowledge of UAE labor laws and regulations.
- Proficiency in HR software
- Proficiency in MS Office (Excel, Word etc.)
- Strong organizational and communication skills.
- Attention to detail and ability to maintain confidentiality.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
