Personal Assistant

About Us

OCTA Properties is a versatile organization providing Dynamic Innovative Solutions for the Property Development & Investment sectors such as Exclusive Developer Representation, Luxury Branded Residences, Turnkey Property Development, and Advisory Consultation.

Introduced by Fawaz Sous to the United Arab Emirates & International Markets, our team is backed by a wealth of experience and network in the real estate sector, enabling them to deliver results above and beyond expectations, minimize risk, improve efficiency & maximize profitability throughout any development lifecycle.

Our team is our number one priority, and we want to make sure we surround ourselves with the best talent to continue going from strength to strength, transforming the real estate market across the globe. We are seeking a highly organized, proactive, and professional Executive Assistant (EA) to support the CEO of one of OCTA Properties related businesses.

The ideal candidate will excel in a fast-paced environment, handling diverse responsibilities with discretion and efficiency. As the PA, you will play a pivotal role in ensuring the CEO's schedule runs smoothly, facilitating communication across the organization, and supporting strategic initiatives.

This role offers a unique opportunity to work closely with the CEO of a dynamic and growing Interior Design Studio.

What will be your responsibilities

Administrative Support:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Organize and prepare materials for meetings, presentations, and events.
• Monitor and respond to emails and correspondence on behalf of the CEO.

Coordination and Communication:

• Act as a liaison between the CEO and internal/external stakeholders.
• Facilitate effective communication within the organization, ensuring messages are relayed and follow-ups are completed.
• Coordinate with department heads and teams to ensure alignment on priorities and deadlines.

Project and Task Management:

• Assist in the execution of key projects and initiatives, ensuring timely completion of deliverables.
• Track progress on tasks assigned by the CEO and provide updates as required.
• Conduct research and compile data for reports, presentations, and decision-making.

Event and Travel Management:

• Plan and coordinate the CEO's travel itineraries, including flights, accommodations, and meetings.
• Assist with the organization of company events and engagements involving the CEO.

Confidentiality and Professionalism:

• Handle sensitive information with the utmost discretion and confidentiality.
• Represent the CEO in a professional manner in all interactions.

What are we looking for

Education and Experience:

• Bachelor's degree in Business Administration, Communications, or a related field.
• 3+ years of experience in an Executive Assistant or similar role, preferably supporting C-level executives.

Technical Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams or Zoom.
• Familiarity with travel management systems and CRM tools is a plus.

Core Competencies:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of emotional intelligence, discretion, and professionalism.
• Ability to manage multiple priorities and meet tight deadlines.

Additional Requirements:

• Flexibility to adapt to changing schedules and priorities.
• A proactive, problem-solving mindset with a keen attention to detail.

If you feel you would be a right fit for the role, we would love to hear from you!