Sales Administrator

Job Description: Sales Administrator

Job Overview

We are seeking a highly organized and proactive Sales Administrator to support our team. The ideal candidate will manage sales documentation, coordinate with clients and agents, maintain CRM systems, and ensure seamless execution of the sales process. This role is vital to maintaining efficiency, accuracy, and customer satisfaction in a fast-paced property sales environment.

Key Responsibilities

Sales Support & Coordination

Assist the sales team in preparing proposals, contracts, and agreements.

Maintain accurate records of clients, prospects in the CRM system.

Issue Sales Purchase Agreements (SPAs) and sales documents (sales offer, EOI & Booking Forms).

Manage the process of registering units within the Dubai Land Department (DLD)

Manage inventory and keep it constantly updated.

Process property bookings, reservations, and sales transactions.

Ensure all sales documentation is accurate, complete, and filed correctly.

Verify client documents, approvals, and payment records as required.

Track and follow up on pending approvals, payments, and client documentation.

Maintain and update sales pipelines and performance metrics.

Identify gaps in processes and assist in implementing improvements.

Maintain a professional and customer-friendly interface with clients.

Support client onboarding and handover processes.

Qualifications & Skills

Education:

Bachelor's degree in Business Administration, Marketing, or related field preferred.

Experience:

13 years of experience in property development.

Technical Skills:

• Proficiency in MS Office (Excel, Word, PowerPoint).
• Proficiency in Oqood procedures is Required.
• Experience with CRM systems (Odoo, Bitrix) preferred.
• Knowledge of real estate sales processes and documentation.

Soft Skills

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail with high accuracy in documentation.
• Ability to work under pressure and meet deadlines.
• Professional, proactive, and customer-focused mindset.

Key Competencies

• Time management and prioritization
• Problem-solving and analytical thinking
• Team collaboration and adaptability
• Confidentiality and professionalism