Sales Coordinator

Sales Coordinator

Job Summary

The Sales Coordinator supports the sales and business development team by coordinating sales activities, preparing proposals and tenders, maintaining client records, and ensuring smooth communication between clients, sales staff, and internal departments. The role is critical in managing documentation, schedules, and follow-ups to help secure construction projects and maintain strong client relationships.

Key ResponsibilitiesSales & Business Support

Assist the sales team in preparing quotations, proposals, tenders, and contracts for construction projects

Coordinate prequalification documents and submissions for bids and tenders

Track sales leads, opportunities, and project pipelines

Follow up with clients on proposals, approvals, and payments

Client & Communication Management

Serve as a point of contact between clients, sales staff, project managers, and technical teams

Maintain accurate client databases, contracts, and correspondence

Schedule client meetings, presentations, and site visits

Documentation & Reporting

Prepare sales reports, forecasts, and performance summaries

Ensure all sales documentation complies with company and industry standards

Maintain organized records of project costs, timelines, and approvals

Coordination with Internal Teams

Liaise with engineering, estimation, procurement, and finance teams to gather technical and cost information

Coordinate handover from sales to project execution teams after contract award

Administrative Support

Manage calendars, meetings, and travel arrangements for the sales team

Assist with invoicing, payment tracking, and contract renewals

Support marketing efforts such as company profiles, presentations, and brochures

Qualifications & Requirements

Bachelor's degree in Business Administration, Marketing, Construction Management, or related field

25 years of experience in sales coordination, preferably in the construction or engineering industry

Strong knowledge of construction sales processes, tenders, and contracts

Proficiency in MS Office (Excel, Word, PowerPoint); CRM software is an advantage

Excellent communication, organization, and multitasking skills

Skills & Competencies

Strong attention to detail and documentation accuracy

Ability to manage multiple projects and deadlines

Professional communication and negotiation support skills

Team-oriented with strong coordination abilities

Understanding of construction terminology and project workflows

Working Conditions

Office-based with occasional site visits and client meetings

May require extended hours during tender submissions or project deadlines