Contract: 12 months (extendable and renewable)
Employment: Outsourced through Manpower Middle East
Role:
Executive & Administrative Support
- Provide comprehensive calendar, inbox, and travel management for multiple SLT members
- Coordinate complex schedules across global time zones; anticipate conflicts and resolve proactively
- Prepare agendas, presentations, reports, and briefing documents for leadership meetings
- Act as primary point of contact between SLT members and internal/external stakeholders
- Screen calls, emails, and correspondence, handling matters independently where appropriate
Meetings & Events
- Organize and manage leadership meetings, board meetings, and offsites (virtual and in-person)
- Prepare meeting packs, record minutes, and follow up on action items
- Coordinate regional and global leadership events and town halls
Travel & Expense Management
- Arrange complex international travel, visas, accommodations, and itineraries
- Handle expense reports in line with company policies and ensure timely submissions
Stakeholder & Relationship Management
- Build strong working relationships with senior executives, direct reports, and global teams
- Liaise confidently with external partners, clients, and vendors
- Maintain professionalism and discretion when handling sensitive and confidential information
Process & Operational Excellence
- Streamline administrative processes and improve efficiencies wherever possible
- Maintain organized digital and physical filing systems
- Support ad-hoc projects as assigned by SLT members
Skills & Qualifications
- Bachelor's degree or equivalent professional experience
- 710+ years of experience as an Executive Assistant supporting senior executives (preferably multiple leaders)
- Proven experience in a multinational organization
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
- Exceptional organizational and time-management skills
- High level of professionalism, discretion, and confidentiality
- Strong written and verbal communication skills in English (Arabic is a plus)
